The Compliance/AP Accountant is responsible for all Construction Compliance/AP functions by accurately and systematically processing all compliance and accounts payable functions, for the organization. Great opportunity available for a Compliance/AP Accountant, with an organization that offers an appealing company culture among skilled professionals. The ideal candidate will have strong organizational skills and have an ability to accurately track and maintain compliance requirements and payables. This candidate should have experience in the day-to-day management for compliance activities, in a timely and efficient manner.

Job Tasks:

  • Review and verify invoices for subcontractors and intercompany (sort code & match)
  • Manage Preliminary Notices for all new projects, Conditional & Unconditional Release Process
  • Maintain Subcontractor & Vendor Insurance and Business License Compliance
  • Keep vendor master up-to-date (W-9’s, Business Licenses, COI’s, etc.)
  • Prepare weekly Subcontractor AP Aging report prior to check run
  • Correspond with Contractors and respond to inquiries
  • Research, track and report on compliance issues and discrepancies
  • Prepare 1099/1096’s at year end
  • Enter and upload accounts payable invoices into system, as AP Specialist backup
  • Process approvers’ rejections daily
  • Send weekly reminders for unapproved invoices
  • Update equipment module regularly within Viewpoint (ERP)
  • Maintain Fixed Assets Spreadsheet
  • Reconcile company credit card
  • Perform various projects as directed by management

Necessary Skills and Qualifications:

  • 5+ years in accounting or related field
  • 3+ years in Construction Industry
  • 1+ years using Vista/Viewpoint Software, preferred
  • Strong understanding of Construction Compliance and Full Cycle Accounts Payable processing
  • Strong organizational, analytical and recording skills
  • Detail oriented with dependable follow thru
  • Proficient in Microsoft Excel and skilled in using other Microsoft Applications (e.g. Word and Outlook)

Physical demands:

  • Regularly spend long hours sitting and using office equipment and computers

 


 

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