Responsibilities:

The ideal candidate will have experience in managing the construction compliance process; updating current company software, having strong organizational skills, and have an ability to accurately track and maintain payables.

Job Tasks:

  • Manage Prelim Notices for all new projects, Conditional & Unconditional Release Process
  • Maintain Subcontractor & Vendor Insurance and Business License Compliance
  • Maintain Fixed Assets Spreadsheet
  • Assist in implementing new systems, i.e. Ancora Software as needed
  • Review and verify invoices for subs and inter company (sort, code & match)
  • Enter and upload invoices to system
  • Process approvers’ rejections daily
  • Send weekly reminders for unapproved invoices
  • Prepare aging prior to check run
  • Correspond with vendors and respond to inquiries
  • Research, track and report on A/P issues and discrepancies
  • Prepare 1099/1096’s
  • Responsible for all inter company invoicing and loan amortization schedules
  • Keep vendor master up-to-date (W-9’s, Business Licenses, COI’s, etc.)
  • Update equipment module regularly within Viewpoint (ERP)
  • Reconcile company credit card
  • Assist Controller in preparing financials for auditors
  • Assist with month end close and G/L reconciliations
  • Perform various projects as directed by management

Necessary Skills and Qualifications:

  • 5+ years in accounting or related field
  • 3+ years in Construction Industry
  • 1+ years using Vista/Viewpoint Software
  • Strong understanding of Accounts Payable processing
  • Strong organizational, analytical and recording skills
  • Detail oriented with dependable follow through
  • Proficient in Microsoft Office suite

Physical Demands:

  • Regularly spend long hours sitting and using office equipment and computers

 


 

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